Transcript Import

MeetingMind supports multiple transcript formats and import methods.

Supported Formats

Format	Extension	Sources
WebVTT	.vtt	Zoom, Google Meet, most video platforms
SubRip	.srt	Universal subtitle format
Plain Text	.txt	Manual transcriptions
JSON	.json	Otter.ai exports, custom formats

Import Methods

1. Folder Watcher

Automatically imports files dropped into a watched folder.

Setup:

1. Settings → MeetingMind → Sources
2. Enable "Folder watcher"
3. Set "Watch folder" path (relative to vault root)

Usage:

• Drop transcript files into the watch folder
• Files are processed within seconds
• Original files remain (not deleted)

2. Manual Import

Import individual files via command palette.

Usage:

1. Cmd/Ctrl + P → "MeetingMind: Import file"
2. Select file from your system
3. Note is created and opened

3. Otter.ai Export

Import transcripts exported from Otter.ai.

Usage:

1. Open your transcript in Otter.ai
2. Click the "..." menu → Export
3. Choose "Text" or "SRT" format
4. Save to your watched folder (or import manually)

MeetingMind will automatically process the export!

Reprocessing Notes

Already imported a transcript but want to add AI enrichment or update links?

1. Open the meeting note
2. Cmd/Ctrl + P → "MeetingMind: Reprocess current note"

This re-runs AI enrichment and auto-linking with your current settings.

Cleaning Up After Deleting Meetings

If you delete a meeting note from your Meetings folder, references to it will remain in:

• Participant notes (in the "Meetings" section)
• Entity notes (in the "Related Meetings" section)

To clean up these orphaned references:

1. Cmd/Ctrl + P → "MeetingMind: Cleanup orphaned references"

This command will:

• Scan all participant notes and remove references to deleted meetings
• Scan all entity notes (Issues, Updates, Topics) and remove references to deleted meetings
• Clean up empty sections if they become empty after cleanup

Tip: Run this command after deleting multiple meeting notes to keep your vault clean.

Output

Imported transcripts are saved to your configured output folder with:

• Clean Markdown formatting
• YAML frontmatter (date, duration, participants, source)
• Speaker labels with timestamps
• Collapsible transcript section

Deduplication

MeetingMind tracks imported transcripts by content hash. The same transcript won't be imported twice.

To re-import a transcript:

• Run "MeetingMind: Clear import history" command
• Or manually import (skips duplicate check)